HOW we create events MATTERS
Intentional Full-Cycle Planning, Strategy, & Management for Multi-Day Events
HOW we create an event is just as important as the day-of experience.
This is why Systems & Ceremony is intentional through each phase of the Event Creation Cycle.
“Working with you has allowed me to have a sense of mental spaciousness and of knowing that with you on my side, it will all be taken care of.”
–Heather Craig, Founder Booty Luv® Fitness
Event production & management ripples out to your guests’ experience.
If your event is dedicated to sustainability yet catering serves beverages with plastic straws… your guests will question your authenticity.
If your event intention is to facilitate rejuvenation & relaxation yet the organizers are hustling… your guests will pick up on the vibes.
If your event is marketed as inclusive yet there are only gendered bathrooms… your guests will notice the inconsistency.
Every operational choice communicates your event’s values, whether you intend to or not.
Hi! I’m Meghan (she/her) Bursiek (Brrr-sick)
Founder of Systems & Ceremony
Lover of Details & BIG Ideas
Since 2003, I’ve co-created hundreds of events ranging from:
Festivals that inspire collective change
Retreats that cultivate connection
Conferences that transform communities
I create & manage the systems that hold your event together from concept to completion.
Focus on what you do best.
I’ll take care of the rest.
“Meghan is an expert in the yoga of systems.
She is skilled in the subtle art and science of attending to the details necessary for true magic to happen.
Communication, logistics, planning and connecting... she is on it.”
–Kelly Sunrose, Founder Sunrose Yoga
You have a vision & you’re ready to create meaningful change.
This change could be:
Delegating so you can focus on your zone of genius
Deepening impact with values-aligned partners
Elevating your international event experience
Whether you are a:
Solopreneur retreat host
In-house event team
Venue that caters to groups
I collaborate across your event systems to align production & management with your vision.
A 30-minute conversation to explore alignment
Need clarity, now?
Book a 60-minute Event Strategy Session to get support on whatever’s swirling:
Timelines
Budgets
Registration
Stuck Spots
You’ll leave with insight & direction so you can take your very next action.
“Meghan has all the attributes you want in a coordinator.
She is easy to work with, trustworthy and responsive and she will ask you the right questions to make you consider the details you may have overlooked.
For example, she came up with the idea to turn my event from a one day workshop to two which was so smart and savvy.
I'd work with her again in a heartbeat.”
–Kris Olson, Yoga & Movement Teacher
Systems & Ceremony
Intentional Production & Management for multi-day events
Including location scouting, itinerary building, & onsite support.
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Extending the vision & intention to your community
Nurturing the relationships with, & between, your event guests
Developing amazing content
Marketing your event
Taking care of your needs
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I create & manage the Budget, Itinerary, Registration, Communication, & Logistical systems, including:
Transforming creative vision into operational systems that help cross-functional teams collaborate effectively
Identifying what your event is actually going to cost & what you’re going to make BEFORE THE EVENT BEGINS
Designing the registration timeline & creating non-predatory, accessible payment plans
Managing backend systems that support a seamless guest experience, from intake forms to arrival coordination
Ensuring rooming assignments, dietary needs, & accessibility requests are met with care
Responding to guest inquiries & managing event emails in a tone & rhythm that matches your brand
Creating centralized systems for updates, decisions, & timelines to reduce crossed wires & duplicated work
Developing immersive experiences that broaden perspective & deepen impact
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Before your event, I visit the site (or complete in-depth online research) to get a feel for:
what’s possible
what needs to be addressed
how the space itself can shape the guest experience
I treat the event space & surrounding land as a collaborator.
I uncover site-specific opportunities that intentionally:
emphasize your event’s theme
support vendor decision-making
inform layout planning
Once onsite, I focus on tasks such as:
Coordinating guest arrivals, VIP logistics, staff transport, & shuttle timing
Maintaining the event flow & timeline, ensuring sessions start on-time & space transitions are smooth
Liaising between the venue & your guests so facilitators & teams can take breaks & recalibrate
Overseeing vendor relationships, crew dynamics, & staff briefings so the experience is cohesive BOH & FOH
Supporting team leads & collaborators so they can focus on implementation instead of troubleshooting
Facilitating opening & closing rituals, team trainings & meetings, or other key moments that help set the tone & leave a lasting impression
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After your event, I guide a collaborative debrief that anchors the experience & supports integration.
Together, we:
Gather participant feedback to deepen trust & responsiveness
Review final costs with an eye toward sustainability & increased profit
Reflect on what worked, what stretched, & what wants to shift
Distill learnings (& un-learnings) that inform your next iteration — whether it’s with me or with your team
“Meghan is an absolute gem. While working with her I feel completely seen, heard, and understood on both a personal and professional level.
I feel she truly cares about her clients, and her experience within the yoga world alongside with her own dedicated personal yoga practice shines through in her work.
I appreciate her remarkable organizational skills (it's hard for me to keep track of all the details) and her sense of humor."
–Alix Northup, Founder Alix Northup Yoga and Massage
Since all events are unique, our collaboration is bespoke.
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You schedule a free 30-minute, no-pressure Alignment Call.
In our call you share your vision & challenges so we can figure out if we’re a good fit. (If we’re not a fit, I share resources & referrals.)
If your goals & my expertise align, we schedule a 60-minute Discovery Call to dive deeper into your event strategy, design, & plan.
We have a 30-minute follow-up call (usually 3-5 days later) where I reflect on your desired support & ask clarifying questions to ensure my proposal will address your needs accurately.
I send you a collaboration proposal overviewing how I can best support you.
You review the proposal (no false urgency around here) & we make any necessary adjustments to confirm we’re aligned on the event vision. We might also review the proposal together on a call.
We sign our agreement, you pay the deposit, & I start tending to your event systems.
Depending on the scope of our collaboration, we might have regular Zoom calls to streamline our communication & talk through decisions.
We conclude our collaboration with as much intentionality as we begin, so I verify all loose ends are tied up & your systems are ready for what’s next.
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Below are a few examples to get an idea:
Small 1-Day Event start at US$1,500
10 People Retreat start at US$4,500
Multi-Day Conference start at US$10,000
I offer no-penalty payment plans.
“Meghan is an invaluable resource when it comes to helping manage a business or a business endeavor.
She's detail-oriented, creative, really personable and trustworthy.
I feel so fortunate to have worked with her!”
–Kate Busby LAc SEP, Founder Living River
“I have worked with Meghan in many capacities and on many projects and events.
She has this rare ability to toggle seamlessly between big-picture visioning and the tiny, crucial details that make things actually happen—something I deeply admire and have witnessed firsthand.
She doesn’t just manage projects; she orchestrates them.
Meghan brings clarity to chaos, aligning people, priorities, and processes with an effortless grace that makes the complex feel doable. But what sets her apart is that she’s not just the person who executes—she’s also in the room, shaping the vision from the start.
She asks the right questions, refines ideas, and ensures that what gets built is not only effective but meaningful.
If you’re looking for someone who can see both the forest and the trees, who brings both creativity and execution, who makes things happen while making them matter—Meghan is that person. And you’d be lucky to work with her.”
–Sara Grant, Founder Saradipity Media
“I absolutely love working with Meghan.
We have collaborated on numerous projects, and I am consistently impressed by her work ethic, project management skills, and ability to see how to improve recurring events.
She is extremely organized, detail-oriented, and approaches her work with genuine passion.
I highly recommend Meghan as an event producer and creator.”
–Jamie James Bal, Founder MoonDrop Events
“I had the great pleasure of working with Meghan at multiple art and music festivals, most often as a box office team member under her management.
Being a part of a Meghan team means you are
entering a positive and welcoming environment,
well prepared for your role and responsibilities, and
will be reliably led through any uncertainty.
Meghan has brilliant organizational, logistic, and communication skills.
In all my experiences, she proactively helped us identify areas for efficiency and worked with our team to refine our process on the spot.
Her commitment to us had a clear impact on our capacity to provide a smooth check-in experience for all staff and attendees.
Additionally, at the end of each event, Meghan always made time for our team to reflect together and help us make progress for next time. Her ability to keep us connected off site is one of the things that makes working with Meghan special.
I would highly recommend Meghan to anyone looking for an event planner who combines operational expertise with genuine care for her team.
Her approach fosters a collaborative atmosphere where everyone feels valued and supported, and I have no doubt that anyone would benefit from her guidance.”
–Gayle Roughton, Senior Business Systems Analyst
At Systems & Ceremony, we prioritize events that contribute to intentional impact.
We believe events can model a different* way of being in the world.
*anti-racist, decolonized, equitable, sustainable
Systems & Ceremony is not normal event planning, because you are NOT planning a normal event.
We need your impactful & transformative events.
Focus on what YOU do best.
I’ll take care of the rest.